Volunteer
Our Moonlit Memory Walk isn't just any fundraiser – it's a distinctive, unforgettable event that sets itself apart with its nighttime ambiance and moonlit glow. Join us as a valued member of our Volunteer Team as we light the path of remembrance and compassion!
We're looking for volunteers to help us plan our Fundraiser and to assist on site in our 4 official Walk Locations: Burlington, Toronto, Ottawa & Calgary. Check out the details below.
On-site/Event Day Volunteer Job Description
On-site Volunteer Job Description
Join us as a 2025 Moonlit Memory Walk Volunteer as we walk in memory of loved ones who have died and raise funds to support HHA’s mission to ensure that anyone facing death and their loved ones receive the end-of-life care and support they deserve
Your dedication and enthusiasm will contribute to the success of our event, helping us continue to offer comprehensive death education, compassionate end-of-life caregiving training, and inclusive grief support. This volunteer opportunity offers a rewarding experience to make a meaningful difference in your community while gaining valuable event management skills.
Key Responsibilities:
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Event Setup: Assist in setting up the event venue, including arranging tables, chairs, decorations, signage, and any other necessary materials.
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Organize Fundraising Incentives: Arrange guaranteed prizes, including Lanterns, HHA Mugs And HHA Fandanas.
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Assemble Gift Baskets: Put together prize bundles for our location’s top 3 fundraisers according to instructions given.
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Guest Registration: Welcome attendees, distribute name tags, and provide participants with event programs or materials.
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Event Photography: Take professional and consensual photos of people during the event that can later be used on HHA’s public media platforms.
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Audiovisual Set Up Support: Help with tribute display, slideshow, projector, and other tech.
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Food and Beverage Service: Assist with food and beverage service, including set up, replenishing supplies, clearing tables, and ensuring guests have an enjoyable experience.
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Event Clean-up: Assist with post-event cleanup activities, including packing up materials, clearing tables, and tidying the venue to leave it in good condition.
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Guest Assistance: Be available to answer walkers' questions, provide directions, and offer assistance as needed throughout the event
Qualifications
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Passion for HHA’s mission and commitment to making a positive impact in the community.
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Excellent interpersonal skills and ability to interact courteously and professionally with event attendees, staff, and fellow volunteers.
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Reliable and punctual, with the ability to commit to the full duration of the event and arrive on time for assigned shifts.
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Willingness to take initiative, follow instructions, and work collaboratively as part of a team.
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Ability to adapt to changing priorities and handle tasks efficiently in a dynamic event environment.
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Previous experience in event support or customer service roles is a plus but not required
Benefits
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Opportunity to contribute to a meaningful cause and make a difference in the community.
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Gain valuable hands-on experience in event management and fundraising.
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Build relationships and network with fellow volunteers, staff, and HHA supporters.
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Receive recognition and gratitude for your valuable contributions to the success of our fundraising event
Come volunteer with us and help create a memorable experience for our supporters while raising much-needed funds for our programs. Together, we'll light the way for compassionate end-of-life care for all!
Planning Team Volunteers
We all have talents to offer! Join us in planning Home Hospice Association's annual Moonlit Memory Walk fundraiser! Whether you're a master planner, a dedicated researcher, or great at motivating others, your skills are needed to make this event shine.
Why join us? Because the Moonlit Memory Walk:
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Requires a diverse team to handle logistics before, during, and after the event.
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Benefits from strategic fundraising minds to set goals, target audiences, and create engaging marketing strategies.
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Thrives on collective creativity to craft unique and memorable experiences for attendees, capturing their attention and support.
Together, let's transform the end-of-life experience by raising $50,000.00 for dignified care. Your reward? The chance to use and grow your skills while making a meaningful impact.
Roles:
Social Media
Assist us in developing an effective and creative social media campaign for the Moonlit Memory Walk that will help spread the word about our biggest annual fundraiser!
Project Management
We need someone who is very organized and shines in an admin role! Tasks include things like sending out meeting agendas, recording attendance and taking meeting minutes.
Event Management
As the organizer of a multi-location event, HHA is a support hub for all our regional hosts. As such, the Event Manager collaborates with our specific location hosts, assisting them with what they need to make their event a success. In addition to doing essential relationship-building work, the Event Manager also assists with inventory and budget management. So we’re looking for someone with a diverse skill set who can multi-task!
Prizing & Sponsorship
Work with us to create sponsorship packages and source prize donations and giveaways for Moonlit Memory Walk participants.
Volunteer Coordination
The most important facet of this role is revising and updating volunteer job descriptions and helping local hosts put together volunteer schedules for all on-site events. This role requires excellent people-skills and good attention to detail.
Guest Experience Manager
This role is perfect for someone who is naturally curious and can easily put themselves in other people’s shoes! The Guest Experience Manager is basically responsible for knowing what’s going on at all the walk locations so they can see what needs to be done - from updating our tribute page, to coordinating social media posts, to ensuring that hosts have up-to-date fundraising numbers on the day of the walk.